Want to know how to set up webinar? Read this extensive guide to know.
Webinars are a remarkable way to address many participants, employees, students, colleagues, and collaborators. You can build communication, convey a message, discuss a project or commercialize a product.
Webinars have entirely replaced the physical world seminars, and why wouldn’t they? Webinars are so much more convenient than the workshops for which you would have needed a vast hall, make sitting arrangements,
Get ready, travel to the particular location, and then conduct seminars.
On the other hand, you don’t need a hall for webinars, no sitting arrangements, no traveling, you just need a laptop or computer, a stable internet connection, and you are done. It’s so practical for both the organizer and the attendees.
Anyone can attend it from anywhere, with no traveling expense or anything. The plus point of a webinar is that you can record it and then send it to the ones who have missed the webinar or to a different audience or keep it as a reference.
Webinars offer you a great arena to promote a particular product and make an impression about that product in the eyes of your target audience.
You can acquaint all of your employees at once via webinars, a lot better than training them individually and expending plenty of your time.
Webinars let you keep a record of who is attending your webinar, which gives you an approximate number of people who might be interested in what you are talking about.
There’s an option of writing in the chatbox on various webinar organizing platforms, and it can be beneficial for those who feel embarrassed to talk or raise a question verbally.
Now, the essential question is, how to organize a webinar? If you have never conducted a webinar, it could be the most critical concern for you, but as you know, every concern comes with its solution.
Content Outline
How to organize a webinar?
Decide the webinar format
The next step in organizing a prosperous webinar is to select a proper format for your webinar. Assign the one that suits you the best.
- Single speaker
In this webinar format, you will have only one speaker who will converge to all the audiences. It’s so much like a classroom, where a teacher delivers the content, and a class full of students is there to attend that lecture.
A single orator will answer all the queries implored by every student. This format is suitable when you have a lesser number of attendees, as managing a bigger audience single-handedly could be troublesome for a speaker.
It will take a lot of time to answer all of their queries.
- Interview format
This format is more or less similar to an interview hall where the interviewer, here the speaker, asks the attendees to assess their mastery and personality to be hired for various posts or positions. Attendees are allowed to ask doubts from the speaker as well.
- Moderated panel discussion
This format is exactly like the panel discussion room where several attendees discuss the same theme or speak about the same, and that topic has been defined before the commencement of that webinar.
- Q&A format
In this layout of the webinar, attendees ask their queries from the speaker though, it’s better to take their queries before the webinar to avoid complications.
What do you need to run a webinar?
For a great webinar experience, you need some equipment that can contribute to a better experience. Let’s explore some of them.
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Microphone
What can be more frustrating than attending a webinar in which the speaker does not have proper audio quality, right? So, don’t let your attendees feel the same way. For better audio quality, buy a good microphone that can cancel echoes and make your audio clear.
There is a good range of microphones available at different prices. So, select any one from them according to your needs.
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Earpieces
Earpieces are equally crucial for a webinar. If you want to be a good orator, you need to be a good listener first, and for that, you certainly need an earpiece that can offer you a good service and keeps your hand free.
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Lights
A good lighting source can make your visuals clearer in a webinar, and it also shows your professionalism.
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Green screen
If you don’t have a great office space, you can use a Green screen for having any background you want.
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Virtual background
For a good background, you need virtual background along with the green screen. The virtual background is software that projects various backgrounds on the green screen; without this software, the green screen is futile.
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Webcam
When you have both a good microphone and an earpiece so that you could speak and hear properly, the next thing you want is an HD camera so that you can be visible suitably.
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Portable cart
Delivering a speech or presenting a webinar looks more competent if you direct it while standing on a stand-up desk and what could be better than a moving standup desk? It can make your work a lot easier and more manageable.
You can just purchase a portable cart or portable stand-up desk and present your webinar effortlessly.
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Desktop or Laptop
A desktop or laptop with a stable internet connection is a must for a webinar. You cannot even imagine presenting or attending a webinar with them.
If you are guessing that you can do it on your phone, you might be wrong as the phone does not allow all the features of a webinar, and you can have a terrible experience of a webinar.
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A Good Webinar Platform
You need a platform where you can organize or conduct your webinar. Webinar platforms like WebinarJam are the best among all. It offers you all the features and facilities that could assist you in hosting a webinar.
Also Read: WebinarJam pricing
Conclusion | How To Set Up Webinar Meeting 2024
It takes days to organize an effective webinar that has a substantial amount of attendees and can have a great impact. A good webinar platform is a requisite, as it is the niche where you will be hosting your webinar.
So, the productivity of your webinar immensely relies on the tools and features of a webinar platform. If it’s offering you all the features which can facilitate you, your webinar will be effective but if not, then you might face some disappointment.
Webinar platforms like WebinarJam can deliver you all that you want at a very reasonable price. So, why not expend a little to gain a lot more.